IIPC Chair Address

Hello there,

I would like to take an opportunity to say how excited I am to be the Chair of the IIPC Steering Committee for 2020 working with a great set of officers. I have had the opportunity to be involved with this organization since my first General Assembly in Canberra, Australia in 2008. The involvement of the University of North Texas Libraries in IIPC has been rewarding and something that has allowed us to grow and feel more secure in our web archiving program over the years.

IIPC funded projects

This year we are off to a quick start for IIPC. We have announced the first round of recipients for the Discretionary Funding Program (DFP) that resulted in several awarded projects. The Steering Committee is excited to see the results of these projects that will be completed during the 2020 calendar year. In addition to the round of DFP projects that have already been awarded, we will be announcing the next round of funding opportunities at this year’s General Assembly in Montreal.

IIPC GA & WAC in Montreal

The annual General Assembly and Web Archiving Conference has become an event that many of us eagerly look forward to each year. I know that I find it to be my most professionally engaging conference and enjoy both the mental stimulation and connecting with friends and colleagues from around the world. This year looks to be an exciting program for the Web Archiving Conference and we are working to schedule the General Assembly time to make the most of the day we have together for IIPC business. I am grateful to the Bibliothèque et Archives nationales du Québec (BAnQ) and their organizing partners, Library and Archives Canada (LAC) and University of Toronto Libraries. I expect that this year’s conference will be a memorable one for all of us.

Consortium Agreement renewal

As you know the IIPC is a consortium of institutions with a similar set of goals to preserve and provide access to the web around the world. This consortium is organized and governed by an agreement that each member signs when they join IIPC. The current document has served us well over the years but it is time for us to rework this agreement to reflect changes that have occurred in the structure of IIPC, as well as to enable us to continue to grow and evolve as an organization. There is a sub-committee of the Steering Committee that is working to revise the consortium agreement, and we are planning to share this with the membership for review at this year’s General Assembly.

CLIR

One of the things that we will be incorporating into the new consortium agreement is the new relationship we have with the Council on Library and Information Resources (CLIR). As many of you will remember, we moved our financial oversite from the Bibliothèque nationale de France (BNF) in 2017 and have been exploring how this relationship can be beneficial to both organizations as time moves on. In the fall of 2019, the IIPC Steering Committee decided to further explore what opportunities exist for collaboration between CLIR and IIPC and we have started to incorporate existing tools such as CLIR’s MemberSuite that we are now using for our annual billing activities. In addition, we are in conversations to see how we can better cross-promote our activities and take advantage of resources that each of organizations bring to the table.

IIPC training materials

Another activity that I am happy to see being released is a set of training materials that have been developed to introduce the topic of web archiving to different audiences. This project was carried out as a collaboration between the IIPC Training Working Group and the Digital Preservation Coalition, who worked with us to help create the training modules. We are expecting to release this training material to the public shortly, so stay tuned.

Tools

There are many other activities of the IIPC that I could continue to enumerate here, including a project and contract to document the use of pywayback in large-scale web archive environments, which many of our member institutions operate. Another event that is happening in April is a Hackathon on Automated Quality Assurance that is being organized by the IIPC, University of North Texas Libraries, and the British Library, in collaboration with National Library of Australia and Library of Congress. This event will be both in-person at the British Library in London and at the University of North Texas in Denton, Texas. In addition to in-person participation, we encourage remote participation during the three-day event.

Collaborative collections

Collaborative collections led by our Content Development Working Group, have continued to be one of IIPC’s most successful outreach projects. The “Climate Change” collection has just been published on Archive-It and IIPC has teamed up with the Internet Archive to preserve web content related to the ongoing Novel Coronavirus (Covid-19) outbreak.

 

You can follow our activities on the IIPC website and Twitter. To subscribe to our mailing list, send an email to communications@iipc.simplelists.com.

 

Mark Phillips
Associate Dean for Digital Libraries at the University of North Texas (UNT)
IIPC Chair 2020-2021

IIPC Steering Committee Election 2020 Results

The Steering Committee  is the executive body of the IIPC, currently comprising 15 member organisations. The 2020 Steering Committee Election closed on Friday, 14 February. The following IIPC member institutions have been elected to serve on the Steering Committee for a term commencing 1 June 2020:

We would like to thank all members who took part in the election either by nominating themselves or by taking the time to vote. Congratulations to the new and re-elected Steering Committee Members!

IIPC – Meet the Officers, 2020

The IIPC is governed by the Steering Committee, formed of representatives from fifteen Member Institutions who are each elected for three year terms. The Steering Committee designates the Chair, Vice-Chair and the Treasurer of the Consortium. Together with the Programme and Communications Officer based at the British Library, the Officers are responsible for dealing with the day-to-day business of running the IIPC.

The Steering Committee has designated Mark Phillips of the University of North Texas Libraries, to serve as Chair and Paul Koerbin of National Library of Australia and to serve as Vice-Chair in 2020. Sylvain Bélanger of Library and Archives Canada continues in his role as Treasurer. Olga Holownia continues as Programme and Communications Officer and CLIR (the Council on Library and Information Resources) remains the Consortium’s fiscal host.

The Members and the Steering Committee would like to thank Hansueli Locher of the Swiss National Library for chairing the Consortium in 2019, his contribution to the day-to-day running of the IIPC, supporting tools strategy, and leading the work on shaping the future direction of the IIPC.


Mark PhillipsIIPC CHAIR

Mark Phillips is Associate Dean for Digital Libraries at the University of North Texas (UNT) in Denton, Texas. Mark has been involved with all stages in the development of the digital library access and preservation infrastructure at the UNT Libraries. The UNT Libraries’ Digital Collection manages over 2.8 million digital resources made available through the interfaces of The Portal to Texas History, the UNT Digital Library, and the Gateway to Oklahoma History. In addition to digital library infrastructure development, Mark has been involved in the web archiving activities at the UNT Libraries since 2004 including the 2008, 2012, and 2016 End of Term Web Archive activities and the development of the URL Nomination Tool. He has been active in IIPC since the UNT Libraries joined the Consortium in 2008 and has served as the UNT representative for the IIPC Steering Committee since 2015. Mark was IIPC Vice-Chair in 2019 and has been one of the Co-Leads of the Partnerships and Outreach Portfolio since 2016.

IIPC VICE-CHAIR

Paul Koerbin is the Assistant Director for Web Archiving and Government Publications at the National Library of Australia (NLA) in Canberra. In a variety of roles, he has been involved with the development, operation and management of the NLA’s web archiving program since its inception in the late 1990s. He was part of the team that developed one of the first workflow systems for selective web archiving (PANDAS – the PANDORA Digital Archiving System) first released in 2001 and later led the development of the Australian Government Web Archive initiative in 2014. He took a leading role in preparing the NLA’s input to the drafting of electronic legal deposit legislation which came into effect in February 2016. Paul has had a long association with the international web archiving community from presenting the Swiss Library Science Talk at CERN in 2004 to co-chairing the programme committee for the 2018 IIPC Web Archiving Conference in Wellington. Paul has a graduate qualification in library and information studies from the University of Tasmania and a PhD from Western Sydney University.

Sylvain BélangerIIPC TREASURER

Sylvain Bélanger is Director General of the Digital Operations and Preservation Branch for Library and Archives Canada since February 2014. In this role Sylvain is responsible for leading and supporting LAC’s digital business operations, and all aspects of preservation for digital and analog collections. Prior to accepting this role, Sylvain was Director of the Holdings Management Division since 2010, and previously Corporate Secretary and Chief of Staff for Library and Archives Canada. Library and Archives Canada is one of the founding members of the IIPC.

IIPC Steering Committee Election 2020: nomination statements

The Steering Committee is the executive body of the IIPC, currently comprising 15 member organisations. This year six seats are up for election/re-election. In response to the call for nominations to serve on the IIPC Steering Committee for a term commencing 1 June 2020, nine IIPC member organisations have put themselves forward:

An election will be held from 22 January to 14 February. The IIPC designated representatives from all member organisations will receive an email with instructions on how to vote. Each member will be asked to cast six votes. The representatives should ensure that they read all the nomination statements before casting their votes. The results of the vote will be announced on the Netpreserve blog and Members mailing list on 17 February. The first Steering Committee meeting will be held after the General Assembly in Montreal, on 14 May.

If you have any questions, please contact the IIPC Programme and Communications Officer.


Nomination statements in alphabetical order:

Biblioteca Nacional de España / National Library of Spain

The web archiving activity in Spain is under the scope of the Non-print Legal Deposit legislation in Spain. A collaborative network in Spain was built with the regional libraries to share with them the BNE infrastructure and help them afford their mandate of non-print legal deposit.

On the other hand, many countries in the world don’t preserve their webs yet, and probably many of them won’t be able to do it in the short or medium term. Among the Spanish-speaking countries, only Chile and Spain participate in the IIPC. The BNE thinks that the web archiving community has to turn their eyes to Latin American countries to get them involved in this preservation project and provide them support and advice to preserve their online documentary heritage. The social changes and political events that recently arose in some of these countries urge us to focus on this need.

The BNE is convinced that only with cooperation the heritage institutions will be able to afford the challenge of preserving the online information. This is also the basis the IIPC was created on.

Bibliotheca Alexandrina

We the people behind web archiving at the Bibliotheca Alexandrina love a big data computing challenge. We recognize the significance of the web as an evolution of the media where heritage is inscribed and the responsibility to preserve it similar to how books and papyrus were preserved. Preserving heritage is properly done only when curatorial expertise is coupled with the right technology. Having a strong IT, we believe we have something to bring to the IIPC when it comes to how we as a collective apply technology towards achieving our goals. We believe there is much to be done with the archived web to unlock its potential. Towards that, BA is kicking off in partnership with NLNZ project LinkGate for scalable web archive visualization, leveraging previous experience in big data and combining that with the involvement of the research community to build a tool for researchers. Besides technology, BA believes it possibly has the opportunity to bring forth the topic of web archiving in the Arab/Africa region and to generally represent the IIPC outside the consortium’s usual perimeter and has, for instance, recently delivered a talk about the IIPC at the UNESCO Memory of the World conference.

Columbia University Libraries

The respective mission statements of IIPC and Columbia University both commit to advancing knowledge through global exchange. Columbia University Libraries has been building openly accessible thematic web archive collections since 2008 and serves as the administrative home for the Ivy Plus Libraries Confederation’s collaborative web collecting program.

Columbia has benefited greatly from the expertise of the IIPC web archiving community, in direct proportion to our increasing engagement with IIPC collaborative work. From co-founding the Content Development Group, serving on the Program Committees for the conferences in Reykjavik, London, Wellington and Zagreb, to completing our first Steering Committee term (including work on the P&O portfolio and hosting a SC meeting in New York City), Columbia has been an active contributor to the IIPC.

The CDG’s Collaborative Collections initiative has through the efforts of participants from over 30 different member institutions produced rich multilingual and multinational collections. In pursuing a new term on the Steering Committee, Columbia aspires to continue supporting this and other engagement opportunities while helping shape the upcoming Consortium renewal and advocating for the IIPC to leverage its reserve funds to hire added staff to reduce our current dependence on volunteer work and better advance our challenging goals.

Deutsche Nationalbibliothek / German National Library

The German National Library (DNB) is a member of the IIPC since 2007. Its web archive started in 2012. The selective workflow is based on a co-operation with the service provider oia and does not include the common open source tools. Web archiving and the collection of digital publications (eBooks, eJournals, etc.) are part of the German legal deposit. There are ongoing co-operations with German state libraries and web archives.

Digital preservation is an important topic for the German National Library. DNB is active in this community and uses migration and emulation for digital collections. As co-lead of the IIPC Preservation Working Group DNB has been working for many years on bringing preservation aspects to the web archiving community.

In the IIPC Steering Committee DNB wants to help bringing together the communities of digital preservation and web archiving. DNB also wants to represent the growing German web archiving activities and support outreach to a network of libraries and archives interested in web archiving.

Harvard Library

The Harvard Library would like to place itself into nomination for the IIPC Steering Committee. Harvard Library is one of the great research libraries of the world and has been involved in concentrated web archiving activities since 2006. While initially deploying a locally-developed infrastructure based upon the Heritrix/Lucene/Wayback open source stack, the Library transitioned its collecting activities to Archive-It in 2018. Web archiving is a core stewardship component of the Library’s born-digital initiatives, which embrace all materials necessary for superlative support of the University’s 21st century research, teaching, and learning mission. Issues of current Library concern include training, restricted website capture, integration with Library discovery systems, economic sustainability, and collections-as-data. Active thematic collecting spans administrative records and scholarly disciplines across the arts, sciences, and humanities. Harvard is also a founding member of the Ivy Plus Libraries Confederation and participates significantly in its collaborative web collection building, including a pilot project investigating the use of LOCKSS for long-term preservation. The IIPC is the premier forum for effective advocacy, outreach, training, and innovation in the field and Harvard welcomes the opportunity to bring its perspective as a research-intensive University to advancing the work of the organization and the broader community.

Library and Archives Canada / Bibliothèque et Archives Canada

LAC as the national Archives and National Library of Canada has a legal mandate to collect Internet resources of Canada. To that end LAC has had a web harvesting program for many years, and is now putting greater and sustained emphasis on Canadian internet preservation. ‎

As part of its work on the Steering Committee LAC will continue to work to expand participation into under-represented regions of the Americas and Asia, two important communities that need to be engaged in Internet preservation, and from which we can learn from. Through its participation in both the archival and library communities at the national and international level, LAC will work to increase the knowledge and understanding of the importance of internet preservation and the value of participating in a global consortium dedicated to such activities.

LAC looks forward to continued success of the IIPC’s activities, and is pleased to support Bibliothèque et archives national du Québec as the Canadian hosts of the Steering Committee and the General Assembly in Montreal in May 2020.

Los Alamos National Laboratory Research Library

The Research Library of the Los Alamos National Laboratory (LANL) has a long-standing history of research and development efforts related to web archiving. Most notably, members of the Prototyping Team have devised the Memento Framework (RFC 7089) and implemented the Time Travel service, a federated search that enables the discovery of archived snapshots in more than 25 web archives simultaneously. The team further developed the Memento for Chrome and Memento for Firefox browser extensions that, based on Memento infrastructure, allow browsing web links back in time. Other related efforts aim at the adoption of Memento for popular Content Management Systems such as MediaWiki systems and research into the phenomenon of reference rot in scholarly communication. Most recently, the Prototyping Team has developed Memento Tracer, a novel web archiving framework that aims to find a balance between scalability and web archival quality.

The LANL Research Library is looking to bring this expertise and experience to the IIPC Steering Committee and, if elected, will focus on the promotion and adoption of web archival standards, collaborative tool development to further enable research of web archives’ holdings, and sustainability efforts of software projects by and for the community.

Nacionalna i Sveučilišna Knjižnica u Zagrebu / National and University Library of Croatia

The National and University Library in Zagreb (NSK) is an IIPC member since 2008, and has been involved in activities regarding web archiving for over than 15 years. NSK started to archive the web selectively in 2004 and developed the Croatian Web Archive (HAW). Now, the HAW is combining three approaches and two different software to archive the web: selective archiving, since 2011 annual (.hr) domain harvesting and creating thematic collections of important Croatian events or themes. To secure permanent access to archived web resources, we are assigning persistent identifier URN:NBN to archived titles and instances. Majority of the content in HAW is in open access. We are active in training and organising workshops to introduce the web archiving to library professionals and students. We were honoured to host the IIPC General Assembly and Web Archiving Conference in 2019.

If elected in Steering Committee, we will be happy to share our experience with IIPC community and especially help in the field of training and metadata, building new collections and supporting open access and researchers’ needs.

Schweizerische Nationalbibliothek / Swiss National Library

The Swiss National Library started building Web Archive Switzerland in 2008. The full-text searchable archive enhanced by IIIF-generated screenshots, is integrated in e-Helvetica, the access system to the entire digital collection. The archived versions of websites can only be viewed in the reading rooms of the Swiss National Library and in over 30 partner libraries that contribute to this archive. However, the metadata of the archived versions are openly accessible.

Since joining the IIPC Steering Committee in 2013, the Swiss National Library has served in a variety of roles including Vice-Chair (2014), Chair (2019), and Portfolio Lead (since 2016). In order to ensure continuity in the work on the new Consortium Agreement, the Swiss National Library’s representative, Hansueli Locher, is making himself available to continue to lead the Strategic Decisions Task Group in 2020.

In the opinion of the Swiss National Library the IIPC consortium should serve as a technologically well aligned competence centre for web archiving. In concrete terms, this means a forward-oriented strategy with anticipation of future developments (e.g. related tools, preservation practices, metadata, big data) as well as cooperation or partnership with R & D entities and other organizations working in the field of web archiving.

IIPC Steering Committee Election 2020: Call for nominations

The nomination process for IIPC Steering Committee is now open.

The Steering Committee is the executive body of the IIPC, currently comprising 15 member organisations, that take a leadership role in the high-level strategic planning, development and management of programs, policy creation, overall administration, and contribution to IIPC Portfolios and other activities.

What is at stake?

Serving on the Steering Committee is an opportunity for motivated members to help guide the IIPC’s mission of improving the tools, standards and best practices of web archiving while promoting international collaboration and the broad access and use of web archives for research and cultural heritage. Steering Committee members are expected to take an active role in leadership, contribute to SC and Portfolio activities, and help guide and administer the organisation.

Who can run for election?

Serving on the Steering Committee is open to any current IIPC member and we strongly encourage any organisation interested in serving on the Steering Committee to nominate themselves for election. SC members are elected for three years and meet twice a year in person, once during the General Assembly and once in September or October (online participation is available). Face-to-face meetings are supplemented by two teleconferences plus additional ones as required.*

Please note that the nomination should be on behalf of an organisation, not an individual. Once elected, the member organisation designates a representative to serve on the Steering Committee. The list of current SC member organisations is available on the IIPC website.

How to run for election?

All nominee institutions, both new and existing members whose term is expiring but are interested in continuing to serve, are asked to write a short statement (max 200 words) outlining their vision for how they would contribute to IIPC via serving on the Steering Committee. Statements can point to past contributions to the IIPC or the SC, relevant experience or expertise, new ideas for advancing the organisation, or any other relevant information.

All statements will be posted online and emailed to members prior to the election with ample time for review by all membership. The results will be announced in February and the three-year term on the Steering Committee will start on 1 June.

Below you will find the election calendar. We are very much looking forward receiving your nominations. If you have any questions, please contact the IIPC Programme and Communications Officer (PCO).

 


Election Calendar

  •  26 November to 17 January: Nomination period. IIPC Designated Representatives are invited to invited to nominate their organisation by sending an email including a statement of up to 200 words to the IIPC PCO.
    IIPC Programme and Communications Officer.
  • 20 January: Nominees statements are published on the Netpreserve Blog and Members mailing list. Nominees are encouraged to campaign through their own networks.
  • 21 January to 10 February: Members are invited to vote online. An online voting tool will be used to conduct the vote. The PCO will monitor the vote, ensuring that each organisation votes only once for all nominated seats and that the vote is cast by the organisation’s official representative.
  • 14 February: Voting ends.
  • 17 February: The results of the vote are announced officially on the Netpreserve blog and Members mailing list.
  • 1 June: end/start of SC members terms. The newly elected SC members start their term on the 1st of June but are invited to attend their first SC meeting, either in person or by teleconference, after the GA in Montreal on 14 May 2020.

 

* This arrangement may be amended in the new consortium agreement which will be in place from 2021.

Results of the Steering Committee Election 2019

The following IIPC member organisations have been elected to serve for a period of three years starting on 1st of June 2019 –

On behalf of the membership I would like to thank all of those who have taken part in this election.

IIPC PCO

 

IIPC Steering Committee Election 2019: nomination statements

The Steering Committee is the executive body of the IIPC, currently comprising 15 member organisations. This year five seats are up for election/re-election. In response to the call for nominations  to serve on the IIPC Steering Committee for a three-year term commencing 1 June 2019, seven IIPC member organisations have put themselves forward:

An election will be held from 3 March to 31 March. The IIPC designated representatives from all member organisations will receive an email with instructions on how to vote. Each member will be asked to cast five votes. The representatives should ensure that they read all the nomination statements before casting their votes. The results of the vote will be announced on the Netpreserve blog and Members mailing list on 1 April. The first Steering Committee meeting will be held before the General Assembly in Zagreb, on 4 June.

If you have any questions, please contact the IIPC Programme and Communications Officer.


Nomination statements in alphabetical order:

Deutsche Nationalbibliothek / German National Library

As a member of the IIPC since 2007, the German National Library has always been particularly interested in preservation aspects and the representative Tobias Steinke is co-lead of the Preservation Working Group. The selective web archive of the German National Library started in 2012. Its workflow is based on a co-operation with the service provider oia and does not include the common open source tools, which could give the IIPC a different perspective and help to represent the various members.

 

Internet Archive

Internet Archive seeks to continue its role on the IIPC Steering Committee. As the oldest and largest publicly-available web archive in the world, a creator and ongoing developer of many of the core technologies used in web archiving, and an original founding member of the IIPC, Internet Archive plays a key role in advancing web archiving and fostering broad community participation in preserving and providing access to the web-published records that document our shared cultural heritage. Internet Archive has also served in a variety of leadership and program roles within the Steering Committee since IIPC’s formation. In continuing this active role on the IIPC Steering Committee, Internet Archive will contribute to furthering the IIPC’s strategic initiatives building a collaborative framework to advance web archiving and grow and diversify the IIPC’s membership. The web is the most significant communication platform of our era — it is also one that can only be preserved and made accessible through broad-based, multi-institutional efforts lead by organizations such as the IIPC. By extending our role on the IIPC Steering Committee, Internet Archive will continue its participation in the knowledge-sharing and leadership that supports the IIPC and the broader community in its ongoing efforts to preserve the web.


 

Landsbókasafn Íslands – Háskólabókasafn / National and University Library of Iceland

The National and University Library of Iceland is interested in serving another term on the IIPC Steering Committee. The library has had an active web archiving effort for nearly two decades. Our participation in the IIPC has been instrumental in its success.

As one of the IIPC‘s smaller members, we are keenly aware of the importance of collaboration to this specialized endeavor. The knowledge and tools that this community has given us access to are priceless.

We believe that in this community active engagement ultimately brings the greatest rewards. As such we have participated in projects, including Heritrix and OpenWayback. We have hosted IIPC events, including the 2016 GA/WAC and an upcoming hackathon in April. And we have provided leadership in various areas, including in working groups, SC chair (2008) and our SC representative is currently in charge of the tools portfolio.

If re-elected to the SC, we will aim to continue on in the same spirit.


 

Library of Congress

The Library of Congress (LC) has been involved in web archiving for almost 20 years, building a variety of thematic and event-based collections for its web archives. LC has worked collaboratively with national and international organizations on collections, preservation tools and workflow processes, while developing in-house expertise and curatorial tools to enable effective collection and management of over 1.7 petabytes of web content collected to date. As a founding member of IIPC, LC has served in a variety of leadership roles, currently as SC member, Preservation WG and Training WG co-chair, and in prior years as SC Chair, Communications Officer, Content Development Group co-chair, and on the Membership Engagement portfolio, and helped secure a new fiscal agent. If re-elected, the LC looks forward to continuing to focus on developing a web archiving training program, encouraging new opportunities for membership engagement and funding opportunities for member projects. We will continue to participate in discussions around preservation, tools, and processes that will enable us all to work more efficiently and collaboratively as a community, and look forward to engaging in activities and discussions that will help strengthen the IIPC for the future and next membership agreement.


 

National Library of Australia

The National Library of Australia (NLA) was a founding IIPC member and Steering Committee member until 2009, hosting the second general committee meeting in Canberra in 2008. In 2004 the NLA organized the first major international conference on web archiving for cultural institutions. The NLA’s experience and leadership in web archiving goes back to 1996 with the establishment of PANDORA, one of the first collaborative web archiving programs.  The NLA has been a continuous IIPC member and has actively contributed expertise to the preservation working group.

The NLA strengths include experience in operational maturity, sustainability and open access through its web archiving program which embraces selective, domain and bulk collecting methods. The NLA has a strong commitment to, and experience with, collaborative web archiving through PANDORA.  The NLA has a demonstrated record with innovation, building the first selective web archiving workflow systems (PANDAS) and the recent ‘outbackCDX’ tool providing efficiency for managing indexing. In March 2019 the NLA launched the Australian Web Archive, which made the whole .au web archive fully accessible and openly searchable in Trove.  The NLA believes it is time for Australia to rejoin the IIPC leadership adding southern hemisphere representation and experience to the Steering Committee.


 

National Library of New Zealand / Te Puna Mātauranga o Aotearoa

National Library of New Zealand’s mandate to preserve New Zealand’s social and cultural history includes:

  1. A legal mandate to perform web harvests under the National Library of New Zealand Act 2003)
  2. A social responsibility to develop collections (including digital collections) reflecting the social, cultural, economic and other endeavours of New Zealanders.

The Library has a programme of selective web harvesting and has conducted eight whole of domain ‘snapshots’ since 2008. We are also experimenting with Twitter, focusing on hashtag crawls of major NZ events or activities considered culturally important (e.g. Kaikoura Earthquake, GE2017, Moko Kauae, Grace Millane, Te Matatini, Nelson Fires). The Library is also collaborating with the National Library of the Netherlands on the ongoing enhancement and development of the Web Curator Tool.

National library has been a continuous member of IIPC since 2007 and has previously been a member of the IIPC Steering Committee. Having recently appointed a dedicated web archiving role to the Library’s digital preservation team we now feel that we are able to contribute more fully to the work of the IIPC, and we feel that membership of the IIPC Steering Committee is one of the ways that we can contribute.


 

Stanford University Libraries

We have concluded our three-year term on the Steering Committee and appreciate your consideration for serving another term. IIPC has progressed notably in these three years. Our private, member-focused GA has been eclipsed by an increasingly visible and rigorously-curated WAC. IIPC as an organization has befittingly matured as well, re-administering itself under CLIR’s fiscal sponsorship. These changes reflect opportunities to continue to evolve IIPC from its start as a largely inward-looking, homogeneous cadre of collaborating member institutions to a professionalized organization more keenly focused on the diversification of participating stakeholders and advancement of web archiving practice broadly.

We are interested in continuing to move IIPC in this direction, in keeping with the vision presented by Jefferson Bailey as outgoing Chair. As a consistent contributor to IIPC activities and goals, we can be counted on to “do the work.” Our tangible contributions to date include serving as Treasurer, serving as Training Working Group co-chair, chairing the 2017 WAC Program Committee, organizing and co-hosting the 2015 GA and WAC, and serving on every WAC Program Committee since 2015.

Passing the Torch

By Jefferson Bailey, Internet Archive

Dear IIPC Community,

As of January 1, 2019, my term as Chair of the IIPC came to a close. Having served as Chair since September 2017 and, prior to that, as Vice Chair from April 2016 (during the excellent leadership of Emmanuelle Bermès of BNF), I have seen the IIPC continue to grow and evolve. It has been a privilege to serve in these roles during this exciting time. While I will continue to serve as a regular Steering Committee (SC) member, I wanted to take this transitional moment to reflect on the successes and ongoing work of both the SC and the IIPC. The centrality of the web as a communication and publication platform only increases by the day and the work of the IIPC and its members becomes ever more critical in documenting history, preserving knowledge, and interrogating privilege and power. There is always more work to be done.

Before reflecting on recent progress and future directions, I want to give a big thanks to my co-Officers. Vice Chair Sylvain Bélanger of Library Archive Canada and Treasurer Tom Cramer of Stanford University Libraries both worked to advance IIPC’s mission and operations. As well, Program and Communications Officer Olga Holownia worked, and continues to work, tirelessly to support the overall activities of the consortium. Thanks go as well to the SC members that volunteer their time and to the many regular members that actively contribute to Working Groups (WGs), committees, portfolios, etc, and who keep the IIPC a dynamic forum for sharing knowledge and practices. Lastly, I look forward to the great team of new SC Officers, Chair Hansueli Locher of the Swiss National Library, Vice Chair Mark Phillips of University of North Texas, and Sylvain serving as Treasurer. The near-term future of IIPC is in good hands.

In my time as Vice Chair and Chair, IIPC has continued to add new members and expand its activities. Here is my reflection on areas of recent progress and further effort:

Areas of Recent Progress

A Maturing Organization

It is well known that IIPC faced many financial and operational difficulties related to the unforeseen inability of BNF to continue to provide financial and accounting support for IIPC in 2017, after many years of admirably providing this service for IIPC without recompense. We all owe thanks to British Library and to Olga for enabling the 2017 conference to happen, even in a moment of financial uncertainty. From crisis came positive change, as myself and Abbie Grotke of Library of Congress were able to arrange an agreement with the Council of Library and Information Resources (CLIR) to provide professional fiscal sponsor services for IIPC. CLIR is a wonderful supporter of the library community, has proven an excellent fiscal agent, and we are excited to establish this relationship and expect it to be a foundation for further collaborations.

Much work was also done by Officers to implement a suite of protocols and procedures around invoicing, member onboarding, financial tracking, vendor and expense payments, and other basic budgeting and organization management. Many of these processes were previously unenforced or nonexistent and caused a notable strain on IIPC’s limited staffing. Professionalization of finances and many operations should allow IIPC to focus more on its core mission – delivering member value and advancing preservation of the internet!

Premier Events

The past few years also featured improvements in the planning and management of the GA and WAC conference, including more seamless planning workflows, more budgetary autonomy for hosts, the exploration of sponsorships, registration fees, and event planning services, and other efficiency and sustainability approaches. The IIPC WAC continues to be the premier event for web archiving, and many attendees noted that the 2018 GA/WAC hosted by National Library of New Zealand was one of the best conferences so far. Proposal submissions, sessions, and attendance all continue to grow and the quality of the event remains superlative. The 2019 event at the  National and University Library in Zagreb, Croatia will continue the trend. Other workshops, forums, and programming also continued IIPC’s essential role in providing the best venue for discussion of web preservation and access issues.

Member Activity

A number of new initiatives, as well as growth in existing projects, signaled that member engagement and contribution remains high. From the new Training Working Group, to an extensive Member Engagement Survey, to the growing collaborative collections of the Content Development Group, to many other formal and informal activities, IIPC members remain active in the organization. We are hoping the stability mechanisms of the past few years have enabled even more ways for members to participate and contribute.

Areas of Further Effort

Organizational Maturity

Though, per above, great strides were made in professionalizing many activities, other areas of operations also need to evolve to account for IIPC’s growth and strategic aspirations. The challenges related the fiscal agent transition illuminated broader circumstances related to IIPC’s growth over the years – namely that critical operational and administrative functions can no longer be dependent on the the unpredictable contributions or internal decisions of individual member institutions. The model of member-contributed operational support made sense when IIPC was one or two dozen members. With over 50 members, a growing portfolio of activities, and nearly 200,000 EUR in annual member dues, IIPC has outgrown such an arrangement. All core functions of IIPC – from finances to operations to staffing – need to operate autonomously and independent of individual members to ensure a successful, ongoing provision and continuation of services and obviate conflicts of interest. There are many arrangements that can be pursued to support this self-sufficiency and IIPC is blessed with a large financial reserve that can help advance this effort. Work to achieve this self-reliance will no doubt be a focus of the SC in the coming years.

Scaling Participation

As I noted in my Chair’s address at the General Assembly, IIPC is poised to pivot to focusing on resiliency, member benefits, and strategic investment. I had fantastic conversations over the years with members about ideas for IIPC to deliver value to members via new activities and investments. As part of these conversations, I devised with feedback from SC, a “Discretionary Funding Program” (see link above) to invest a significant portion of IIPC’s reserve funds to support member-proposed and member-managed projects. Expect more news about this program soon.

IIPC also needs to invest resources to encourage a broader involvement of members in leadership positions. There is very little turnover in institutional representation on the SC. As well, Officer roles have also been held by an even smaller number of institutions historically, and there was no self-nomination for Chair during this year’s nomination period (thanks go to Hansueli for stepping up after the year started with the role vacant). To remain vibrant and reflective of its community, representation of more members is needed at the Steering, Officer, Working Group chairs, and other elected and self-nominated positions. Term limits, limitations on consecutive terms served by an institution, leadership stipends, more clearly defined expectations of service, or other formal or informal inducements are ideas that could bring fresh perspectives and new ideas to SC or WG leadership roles. Like with operations, IIPC’s governance needs to evolve and adapt to introduce new voices and vibrancy to our growing organization.

Member Diversity

The web is a global and, in some ways, borderless phenomenon. Yet one only need to look at the IIPC membership map to recognize that vast portions of the globe are underrepresented in IIPC and, likely, in the global web collection we are all working to build. As well, web preservation is increasingly a concern of institutions beyond just national libraries and research universities. There is surely momentum and engagement to be found in scaling IIPC membership and activities both vertically (inclusive of organizations of differing size, mandates, and missions) and horizontally (inclusive of underrepresented regions and nations). Building a truly global organization, as well as a diverse, inclusive preserved record of the web, will require participation far beyond North America and Europe. Subsidized membership rates, diversity scholarships or travel funding, and targeted partnerships, outreach, or participation tools  are just some ideas or activities that can started or scaled. I am excited to work with colleagues over the coming year to propose a number of ideas for improving diversity within IIPC.

In summary, I had four goals when assuming SC Officer roles: get IIPC’s house in order, improve operations, scale support of member-driven projects, and diversify membership and leadership. I think notable progress was made on three of those four and more time will allow diversity initiatives to gain traction. While some of this progress was behind-the-scenes or is soon-to-be-released, hopefully it has helped IIPC grow and thrive. The new leadership team will no doubt continue this trend.

Keep on crawlin’!

Jefferson Bailey
Internet Archive
IIPC Steering Committee

IIPC – Meet the Officers, 2019

The IIPC is governed by the Steering Committee, formed of representatives from fifteen Member Institutions who are each elected for three year terms. The Steering Committee designates the Chair, Vice-Chair and the Treasurer of the Consortium. Together with the Programme and Communications Officer (PCO, based at the British Library), the Officers are responsible for dealing with the day-to-day business of running the IIPC.

The Steering Committee has designated Hansueli Locher, Swiss National Library, to serve as Chair, Mark Phillips, University of North Texas, to serve as Vice-Chair and Sylvain Bélanger, Library and Archives Canada, to serve as Treasurer in 2019. CLIR (the Council on Library and Information Resources) remains the Consortium’s fiscal host.

The Members and the Steering Committee of the IIPC would like to thank Jefferson Bailey (IIPC Chair, September 2017 – January 2019 and Vice-Chair, April 2016 – September 2017), Internet Archive, Sylvain Bélanger (IIPC Vice-Chair, September 2017 – January 2019) and Tom Cramer (IIPC Treasurer, September 2017 – January 2019), Stanford University Libraries, for contributing their time and expertise to support the Consortium during their extended terms of office.

The nomination process for the IIPC Steering Committee is still open and five seats will become available as of June 1st 2019. IIPC Members are invited to nominate themselves by sending an email including a statement to the IIPC Programme and Communications Officer by March 1st 2019.


IIPC CHAIR

Hansueli LocherAfter being a teacher for several years Hansueli Locher decided to turn his hobby – computer science – into his profession. He worked at the Swiss Federal Statistical Office where he was responsible for database supported evaluations of statistical data. He also developed a library system and supervised information projects with strong IT-links. Since 2000 he is working at the National Library. As Project Manager “Archiving” he was responsible for the technical aspects of long-term preservation of digital objects. As Head of ICT Services he is now responsible for IT at the Swiss National Library and the Federal Office of Culture. Swiss National Library joined IIPC in 2007 and Hansueli has represented the Library in the Steering Committee since 2013. Hansueli has also been the Lead and is now one of the Co-Leads of the IIPC Partnerships and Outreach Portfolio and was on the Organising Committee for the General Assembly and the Web Archiving Conference in Wellington, New Zealand.

 

IIPC VICE-CHAIR

Mark PhillipsMark Phillips is Associate Dean for Digital Libraries at the University of North Texas (UNT) in Denton, Texas. Mark has been involved with all stages in the development of the digital library access and preservation infrastructure at the UNT Libraries. The UNT Libraries’ Digital Collection manages over 2.5 million digital resources made available through the interfaces of The Portal to Texas History, the UNT Digital Library, and the Gateway to Oklahoma History. In addition to digital library infrastructure development, Mark has been involved in the web archiving activities at the UNT Libraries since 2004 including the 2008, 2012, and 2016 End of Term Web Archive activities and the development of the URL Nomination Tool. He has been active in IIPC since the UNT Libraries joined the Consortium in 2008 and has served as the UNT representative for the IIPC Steering Committee since 2015. Mark has been one of the Co-Leads of the IIPC Partnerships and Outreach Portfolio and is currently the Portfolio’s Lead.

 

IIPC TREASURER

Sylvain BélangerSylvain Bélanger is Director General of the Digital Operations and Preservation Branch for Library and Archives Canada since February 2014. In this role Sylvain is responsible for leading and supporting LAC’s digital business operations, and all aspects of preservation for digital and analog collections. Prior to accepting this role, Sylvain was Director of the Holdings Management Division since 2010, and previously Corporate Secretary and Chief of Staff for Library and Archives Canada. Library and Archives Canada is one of the founding members of the IIPC.

IIPC Steering Committee Election 2019

The nomination process for IIPC Steering Committee is now open.

The Steering Committee is the executive body of the IIPC, currently comprising 15 member organisations, that take a leadership role in the high-level strategic planning, development and management of programs, policy creation, overall administration, and contribution to IIPC Portfolios and other activities.

What is at stake?

Serving on the Steering Committee is an opportunity for motivated members to help guide the IIPC’s mission of improving the tools, standards and best practices of web archiving while promoting international collaboration and the broad access and use of web archives for research and cultural heritage. Steering Committee members are expected to take an active role in leadership, contribute to SC and Portfolio activities, and help guide and administer the organisation.

Who can run for election?

Serving on the Steering Committee is open to any current IIPC member and we strongly encourage any organisation interested in serving on the Steering Committee to nominate themselves for election. SC members are elected for 3 years and meet twice a year in person, once during the General Assembly, once in September or October and two or more additional times by teleconference.

Please note that the nomination should be on behalf of an organisation, not an individual. Once elected, the member organisation designates a representative to serve on the Steering Committee. The list of current SC member organisations is available on the IIPC website.

How to run for election?

All nominee institutions, both new and existing members whose term is expiring but are interested in continuing to serve, are asked to write a short statement (max 200 words) outlining their vision for how they would contribute to IIPC via serving on the Steering Committee. Statements can point to past contributions to the IIPC or the SC, relevant experience or expertise, new ideas for advancing the organisation, or any other relevant information.

All statements will be posted online and emailed to members prior to the election with ample time for review by all membership. The results will be announced in April and the three-year term on the Steering Committee will start on 1 June.

Below you will find the election calendar. We are very much looking forward receiving your nominations. If you have any questions, please contact the IIPC PCO.

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Election Calendar

  •  12 November to 1 March: Members are invited to nominate themselves by sending an email including a statement to the IIPC Programme and Communications Officer.
  • 1 March: Nominees statements are published on the Netpreserve Blog and Members mailing list. Nominees are encouraged to campaign through their own networks.
  • 3 March to 31 March: Members are invited to vote online. An online voting tool will be used to conduct the vote. The PCO will monitor the vote, ensuring that each organisation votes only once for all nominated seats and that the vote is cast by the organisation’s official representative.
  • 31 March: Voting ends.
  • 1 April: The results of the vote are announced officially on the Netpreserve blog and Members mailing list.
  • 1 June: end/start of SC members terms. The newly elected SC members start their term on the 1st of June and are invited to attend their first SC meeting, either in person or by teleconference, before the GA in Zagreb on the 4th of June 2019.