Web Archivists, Assemble!

By Alex Thurman, Columbia University Libraries, Member of the IIPC Steering Committee and the WAC Program Committee (2016-2018), Co-Chair of the Content Development Group

The IIPC General Assembly & Web Archiving Conference is the professional gathering I anticipate most eagerly each year. In an energizing atmosphere of international cooperation, web curators, librarians, archivists, tool developers, computer scientists, and academic researchers from member organizations and beyond meet to share experiences and best practices and plan projects to tackle the collective challenge of preserving web resources.

I’ve had the good fortune of attending each year since 2012, and for the past three years I’ve also had the rewarding experience of serving on the program committees planning these events. As we look forward to the exciting upcoming 2018 conference in Wellington, New Zealand, here is some background on the recent evolution of the GA/WAC and the work of the 2018 WAC Program Committee.

Recent background

2018 marks the fifteenth anniversary of the IIPC, and the twelfth consecutive year that members of the IIPC will come together in an annual General Assembly. The IIPC Steering Committee has striven to cycle (loosely, as dependent on members volunteering to host the event) the venue of the GA/WAC in alternate years between Europe, North America and Australasia. And from the start, the GA event programs have combined days reserved for IIPC members (focused on Consortium planning and working group activities) with one or more open days to welcome the perspectives and expertise of the wider web archiving community and of researchers.

To emphasize this aspect of outreach to researchers and promoting awareness of web archiving, the Steering Committee has in recent years opted to formalize the “open days” as a distinct event—the IIPC Web Archiving Conference. The 2016 event was the first to thus distinguish the General Assembly from the Web Archiving Conference, and thereafter, at the suggestion of that PC’s Chair (Kristinn Sigurðsson, National and University Library of Iceland), planning responsibility for the different event components became more distributed: the GA program would be determined by the Steering Committee Officers and Portfolio Leads and the Working Group Chairs; a mostly local Organizing Committee would see to the logistical planning of securing a venue and catering and possible sponsors; and the Web Archiving Conference program would be developed by a Program Committee. The 2017 Program Committee (chaired by Nicholas Taylor, Stanford University) was the first to include some non-IIPC members, and their CFP was the first to attract more relevant submissions than we had space to accept, a milestone in the maturation of the conference.

Work of the 2018 Program Committee

Co-chaired by Jan Hutař (Archives New Zealand) and Paul Koerbin (National Library of Australia), the 12-member 2018 Program Committee started work in November 2017. Our first task was drafting a call for papers, which involved first discussing whether the conference would have a stated theme and the types (presentations, panels, workshops, tutorials) of submission proposals we’d ask for and the nature of the submission (abstracts? full papers?). We needed a flexible theme that would acknowledge the IIPC’s milestone 15th anniversary and the value of our collective work preserving the web so far, while embracing creative new approaches to the evolving challenges we face. In his draft CFP, Paul Koerbin hit on “Web Archiving Histories and Futures and we ran with that. And as the Wellington event will be the first GA/WAC held in Australasia in 10 years, we especially encouraged submissions related to Asia/Pacific web archiving activities.

To encourage submissions from all types of web archiving practitioners and users, in the CFP we further listed some suggested topics, under the rubrics of “building web archives,” “maintaining web archive content and operations,” “using and researching web archives,” and “web archive histories and futures.” And we opted to ask applicants to submit abstracts only rather than full papers, both to lower the barriers to application in order to get more submissions, and to allow all Program Committee members to consider (and vote on) all submissions, rather than assigning reviewers to specific papers. Once the CFP was ready, PC members worked hard to distribute it to a wide selection of mailing lists, reaching beyond IIPC members and other cultural memory institutions to also get submissions from independent researchers.

This strategy worked (boosted no doubt by the intrinsic appeal of visiting Wellington!), as we received a record number of submissions for the WAC, submitted through EasyChair. The breadth and depth of interesting submissions allowed us to build a strong program–while unfortunately having to reject some relevant proposals. Each committee member read all the submitted abstracts and rated each one on a 3-point scale, yielding cumulative point averages for each submission from which the committee could decide which submissions would be accepted for the conference. In order to know how many submissions could be accepted we first had to consider how much conference schedule time we had available, which would depend in part on whether we would have multiple tracks.

We decided the program would have a mix of plenary talks and usually two tracks of presentations or workshops, and Olga Holownia (IIPC Program & Communication Officer) provided a range of detailed schedule templates for us to use to figure out how many individual presentations, panels, and workshops we’d have room for. We then began grouping accepted proposals into thematic sessions, loosely conceived as more-technical and less-technical tracks, in order to reduce (though not eliminate) the frustration of attendees wishing they could be in both tracks at once. Committee members then divided up the responsibility of serving as session chairs, to introduce the speakers and keep the sessions running on time.

Between the tasks of preparing the CFP and evaluating the submissions and shaping them into a program, the committee had the additional enjoyable responsibility of brainstorming possible keynote speaker candidates. Committee members suggested over two dozen possible keynoters, voted on them, and eventually submitted a few outstanding candidates to the Organizing Committee for their consideration. The Organizing Committee took these suggestions and added others based on their familiarity with the Australasian digital library and academic scene and delivered two exciting keynote speakers – Wendy Seltzer (World Wide Web Consortium) and Rachael Ka’ai-Mahuta (Te Ipukarea, the National Maori Language Institute, Auckland Institute of Technology) – and an additional plenary talk from Vint Cerf (Google). With these and many other talented contributors from within and beyond IIPC member institutions, the 2018 IIPC Web Archiving Conference looks to be a rich and stimulating event.

Register now!

Serving on the WAC Program Committee is a great opportunity to work directly with IIPC colleagues and other web archiving enthusiasts. And the work continues – you can volunteer now to serve on the Program Committee and start shaping the 2019 IIPC WAC.

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A personal reflection on the IIPC WAC

By Gillian Lee, Coordinator, Web Archives at the National Library of New Zealand, Member of the IIPC Steering Committee and the WAC Program Committee

This year I’ve had the privilege of being part of the programme committee for IIPC WAC. Reading through the abstracts that many of you sent in gave me a real sense of excitement about the work that we are all involved in. That caused me to reflect on the benefits of the IIPC conference and what it means to us as members. Some of you might attend these conferences on a regular basis, others may never have had that opportunity.

I’ve been web archiving for 11 years and have been fortunate to attend 3 IIPC conferences during that time. It’s rare for me to attend a conference that’s actually about the work I do, so I really value those times! It’s an opportunity to finally meet people, who were formerly just names on mailing lists and blog posts. Getting together with other web archivists is invaluable, whether it’s talking to someone who is just starting out in the web archiving world, sharing the struggles of budget constraints, or learning more about what members are doing. You can’t beat that!

Even in this digital age it’s easy to feel isolated here in New Zealand when we hear so much about web archiving developments, especially in Europe and the States. There’s only so much you can learn from emails, blog posts and the odd webinar that’s not scheduled for 2am NZ time!!

Despite the distance we have collaborated with other IIPC members over the years. Back in 2006 the National Library of New Zealand worked with the British Library to build Web Curator Tool (WCT). The BL have moved on and developed other tools since then, and this year we’ve collaborated with National Library of the Netherlands in a major upgrade to WCT. Kees Teszelszky blogged about this recently. You can find out more about it during the IIPC conference in Wellington in November.

We’ve also been involved with the Content Development Working Group by submitting seed lists to collaborative collections such as the Olympic Games, World War One Commemoration and the News around the World project. If you’re new to IIPC, do consider getting involved in one of the IIPC groups.

We’re really excited to be hosting IIPC this year and look forward to meeting you all in person! A number of my colleagues have never had the chance to attend an IIPC conference, so they’re in for a treat! See you soon!

Mark_Beatty-NLNZ
National Library of New Zealand, Photo by Mark Beatty / CC BY-NC 3.0 NZ.

Welcome to WAC in Wellington

By Peter McKinney, Digital Preservation Policy Analyst at the National Library of New Zealand and the Chair of the IIPC 2018 General Assembly and Web Archiving Conference Organising Committee

National Library of New Zealand Te Puna Mātauranga o Aotearoa.

I remember my first time in New Zealand. It was wonderful. But I do remember commenting to my partner, as we sat on the tarmac in Auckland, that I couldn’t live here as it was too far away from anything (I lived in Scotland at the time).

Just over a year later I moved to Wellington.

I’m not sure whether this shows my unerring ability to change my mind at a whim, or the strength of what I found over here. I hope the latter. The travel for visitors is well worth it. Wellington and New Zealand are amazing. And while the work of the National Library has attracted a number of us to come and live our lives here, it is the country that makes it home.

It is therefore my great honour to be part of the team that is welcoming you here. The National Library of New Zealand feels greatly priveleged to be hosting this year’s IIPC General Assembly and Web Archiving Conference. The Library has received great benefit from being a member of the IIPC over the years and to be able to entice members and the wider web archiving community all the way down to the South Pacific is an amazing opportunity for us. We can open up participation to those who just have not been able to travel those distances up to the northern hemisphere. It is also a great chance for us to show off what we have down here.

I have two primary responsibilities in my role as Chair of the Organising Committee. The first is to ensure that IIPC members have a productive week. This means providing a comfortable environment where members can get their business done and enjoy everything Wellington has to offer. My second responsibility is that “locals” (New Zealanders and our pacific neighbours) are able to take advantage of the experience and expertise that will be converging at the Library; this is a precious opportunity that will not come round again in the foreseeable future.

The website has a host of information about the GA and WAC, and I encourage you to check it out (and get in touch if need more information). Alex Thurman has written about the work of the programme committee pulling together what is a brilliant selection of papers, panels, posters, tutorials and workshops. Gillian Lee has also covered off what it means to staff in the National Library to be able to have the IIPC event down here in Wellington.

Personally, I can’t wait to hear from our keynote speakers (Rachael Ka’ai-Mahuta and Wendy Seltzer). They have been asked to challenge us and make us pause and consider what the future of web archiving may look like. Vint Cerf needs no introduction and we are incredibly grateful that he has accepted our invitation to share his current thinking with us. We’re also having a public event on Tuesday, which we will be announcing in the next few weeks.

The week will be busy and hopefully, productive and inspiring. I also can’t encourage you enough to explore Wellington and beyond if you have time. There is, of course plenty of time to sleep on the plane on the way back!