IIPC Steering Committee Election 2020 Results

The Steering Committee  is the executive body of the IIPC, currently comprising 15 member organisations. The 2020 Steering Committee Election closed on Friday, 14 February. The following IIPC member institutions have been elected to serve on the Steering Committee for a term commencing 1 June 2020:

We would like to thank all members who took part in the election either by nominating themselves or by taking the time to vote. Congratulations to the new and re-elected Steering Committee Members!

Novel Coronavirus outbreak: help us collect websites

The International Internet Preservation Consortium’s Content Development Group and Archive-It are collaborating on a web archive collection preserving web content related to the ongoing Novel Coronavirus (Covid-19) outbreak. Due to the urgency of the outbreak, archiving of nominated web content will begin soon (mid-February 2020). Collection of new nominations and new crawls will continue as needed depending on the course of the outbreak and its containment.

What we are collecting

Web content from all countries and in any language is in scope. High priority subtopics include:

  • Coronavirus origins
  • Information about the spread of infection
  • Regional or local containment efforts
  • Medical/Scientific aspects
  • Social aspects
  • Economic aspects
  • Political aspects

Published information resources are a higher priority for seed nominations for this collection than social media feeds or hashtags (though the latter can be useful for finding examples of the former).

How to get involved

If you would like to participate in the collection, please nominate websites by using this submission form: https://forms.gle/zHgJK3DcfGpzAtCz5

The final collection will be available at this link: https://archive-it.org/home/IIPC

IIPC – Meet the Officers, 2020

The IIPC is governed by the Steering Committee, formed of representatives from fifteen Member Institutions who are each elected for three year terms. The Steering Committee designates the Chair, Vice-Chair and the Treasurer of the Consortium. Together with the Programme and Communications Officer based at the British Library, the Officers are responsible for dealing with the day-to-day business of running the IIPC.

The Steering Committee has designated Mark Phillips of the University of North Texas Libraries, to serve as Chair and Paul Koerbin of National Library of Australia and to serve as Vice-Chair in 2020. Sylvain Bélanger of Library and Archives Canada continues in his role as Treasurer. Olga Holownia continues as Programme and Communications Officer and CLIR (the Council on Library and Information Resources) remains the Consortium’s fiscal host.

The Members and the Steering Committee would like to thank Hansueli Locher of the Swiss National Library for chairing the Consortium in 2019, his contribution to the day-to-day running of the IIPC, supporting tools strategy, and leading the work on shaping the future direction of the IIPC.


Mark PhillipsIIPC CHAIR

Mark Phillips is Associate Dean for Digital Libraries at the University of North Texas (UNT) in Denton, Texas. Mark has been involved with all stages in the development of the digital library access and preservation infrastructure at the UNT Libraries. The UNT Libraries’ Digital Collection manages over 2.8 million digital resources made available through the interfaces of The Portal to Texas History, the UNT Digital Library, and the Gateway to Oklahoma History. In addition to digital library infrastructure development, Mark has been involved in the web archiving activities at the UNT Libraries since 2004 including the 2008, 2012, and 2016 End of Term Web Archive activities and the development of the URL Nomination Tool. He has been active in IIPC since the UNT Libraries joined the Consortium in 2008 and has served as the UNT representative for the IIPC Steering Committee since 2015. Mark was IIPC Vice-Chair in 2019 and has been one of the Co-Leads of the Partnerships and Outreach Portfolio since 2016.

IIPC VICE-CHAIR

Paul Koerbin is the Assistant Director for Web Archiving and Government Publications at the National Library of Australia (NLA) in Canberra. In a variety of roles, he has been involved with the development, operation and management of the NLA’s web archiving program since its inception in the late 1990s. He was part of the team that developed one of the first workflow systems for selective web archiving (PANDAS – the PANDORA Digital Archiving System) first released in 2001 and later led the development of the Australian Government Web Archive initiative in 2014. He took a leading role in preparing the NLA’s input to the drafting of electronic legal deposit legislation which came into effect in February 2016. Paul has had a long association with the international web archiving community from presenting the Swiss Library Science Talk at CERN in 2004 to co-chairing the programme committee for the 2018 IIPC Web Archiving Conference in Wellington. Paul has a graduate qualification in library and information studies from the University of Tasmania and a PhD from Western Sydney University.

Sylvain BélangerIIPC TREASURER

Sylvain Bélanger is Director General of the Digital Operations and Preservation Branch for Library and Archives Canada since February 2014. In this role Sylvain is responsible for leading and supporting LAC’s digital business operations, and all aspects of preservation for digital and analog collections. Prior to accepting this role, Sylvain was Director of the Holdings Management Division since 2010, and previously Corporate Secretary and Chief of Staff for Library and Archives Canada. Library and Archives Canada is one of the founding members of the IIPC.

The PROMISE of a Belgian web archive

By Friedel Geeraert, Researcher on the PROMISE project at the Royal Library of Belgium

It all began in 2016 when the State Archives and KBR (the Royal Library of Belgium) decided to join forces and set up a joint web archiving project at the federal level in Belgium. Belgium is, sadly, one of the few European countries without a national web archive. Together with the universities of Ghent and Namur and the university college Bruxelles-Brabant they set themselves the task to develop a federal strategy for the preservation of the Belgian web. Funding was secured via the BRAIN.be programme of the Belgian Science Policy Office and in July 2017 the PROMISE project (Preserving Online Multiple Information: towards a Belgian strategy) kicked off.

Interdisciplinary team

Sally Chambers presenting the PROMISE Team’s work at the 2020 RESAW conference in Amsterdam. Photo: Olga Holownia.

One of the strengths of the PROMISE project is the interdisciplinarity of the research team. The State Archives and KBR provide expertise in collection curation and information and documentation management while the University of Namur (Research Centre in Information, Law and Society) provide the legal expertise. The University of Ghent (Research Group for Media, Innovation and Communication Technologies; Ghent Centre for Digital Humanities) and the University college Bruxelles-Brabant (HE2B) collaborated on the technical aspects of the project. The former also worked on analysing the user requirements for web archives. This approach not only ensured the necessary expertise but also led to cross-fertilisation between the different research domains.

Our objectives and how we learned from others

The project team worked on four main objectives:

  1. Identify best practices in the field of web-archiving
  2. Develop a strategy for archiving the Belgian web
  3. Set up a pilot project for the archiving of the Belgian web and providing access to these collections
  4. Make recommendations for the implementation of a sustainable web archiving service

More than two years onwards, a lot has happened within the project. To achieve the first objective, the research team did an extensive literature review of web archiving practices. This was supplemented by in-depth interviews with representatives of 13 web archiving institutions in Europe and Canada. Operational, technical and legal aspects were covered in these interviews and it was a very instructive phase for all researchers involved. The research results were published in the International Journal of Digital Humanities.

Inspired by the first phase, a strategy was outlined by KBR and the State Archives that covers the entire web archiving workflow. The legal analysis done within the project also informed both institutions about what they are legally allowed or required to do. Another important source of input were the results of a survey on user requirements since it is the intention of KBR and the State Archives to focus on the user when developing a functional web archive.

Budgeting scenarios

The strategy also included elaborate cost calculations based on different scenarios that were linked to different selection strategies: limited selective collections only, elaborate selective collections in combination with a limited broad crawl and elaborate selective collections in combination with an extensive broad crawl. A list of tasks and necessary infrastructure was drafted for each of these scenarios, spanning the different functions of the OAIS-model with the addition of the functions selection and capture. An estimation was made of the time needed to accomplish each task per job profile involved in the task. The total number of hours was then multiplied by an average wage per profile to come to a total cost for each scenario. The purpose of this exercise was to allow the board of directors of State Archives and KBR to make informed decisions about which web archiving strategy is preferable and financially viable.

Selection and metadata

The third research phase consisted of a number of elements: creating seed lists for selective collections in accordance with the collection development policies of KBR and the State Archives, creating descriptive metadata based on a recent study by the OCLC, doing a pilot broad crawl based on a sample of 10.000 and 100.000 domain names, capturing these collections and providing access to these collections. The prototype for access is in its final stages of development after which we aim to evaluate the entire pilot project.

Next steps

The project was completed at the end of December 2019 and the PROMISE project team is now working on making recommendations for the implementation of a sustainable web archiving service including legal considerations concerning access to web archives, operational procedures, a business model and technical and functional requirements for web archiving tools.

Niels Brügger, keynote speaker at the colloquium ‘Saving the web: the promise of a Belgian web archive’. Photo: KBR.

So how promising is the future of the Belgian web archive? As is the case with many new endeavours, structural financing plays a key role. It is the intention of KBR and the State Archives to approach the political level in Belgium and make a convincing case for the necessity of a Belgian web archive. During the concluding colloquium ‘Saving the web: the promise of a Belgian web archive’ that was held on 18 October 2019, Niels Brügger, Valérie Schafer and many others shared inspiring ideas with the PROMISE project team that can be used to make a very strong case. It is the sincere hope of both institutions that the results of the PROMISE project will live on in a sustainable web archive at the federal level in Belgium.

The end of the project also induces reflection. Over the course of the project, the team had the pleasure of being introduced to the (inter)national web archiving community, for which the IIPC and RESAW provide very important platforms. We feel that we owe a lot to the exchanges we had with other web archiving professionals and researchers and we would like to thank you all for the inspiration you have given us over the years and look forward to many exchanges to come.

Friedel Geeraert introducing KBR at the IIPC General Assembly in Zagreb (5 June 2019). Photo: Tibor God.

Links:

IIPC Steering Committee Election 2020: nomination statements

The Steering Committee is the executive body of the IIPC, currently comprising 15 member organisations. This year six seats are up for election/re-election. In response to the call for nominations to serve on the IIPC Steering Committee for a term commencing 1 June 2020, nine IIPC member organisations have put themselves forward:

An election will be held from 22 January to 14 February. The IIPC designated representatives from all member organisations will receive an email with instructions on how to vote. Each member will be asked to cast six votes. The representatives should ensure that they read all the nomination statements before casting their votes. The results of the vote will be announced on the Netpreserve blog and Members mailing list on 17 February. The first Steering Committee meeting will be held after the General Assembly in Montreal, on 14 May.

If you have any questions, please contact the IIPC Programme and Communications Officer.


Nomination statements in alphabetical order:

Biblioteca Nacional de España / National Library of Spain

The web archiving activity in Spain is under the scope of the Non-print Legal Deposit legislation in Spain. A collaborative network in Spain was built with the regional libraries to share with them the BNE infrastructure and help them afford their mandate of non-print legal deposit.

On the other hand, many countries in the world don’t preserve their webs yet, and probably many of them won’t be able to do it in the short or medium term. Among the Spanish-speaking countries, only Chile and Spain participate in the IIPC. The BNE thinks that the web archiving community has to turn their eyes to Latin American countries to get them involved in this preservation project and provide them support and advice to preserve their online documentary heritage. The social changes and political events that recently arose in some of these countries urge us to focus on this need.

The BNE is convinced that only with cooperation the heritage institutions will be able to afford the challenge of preserving the online information. This is also the basis the IIPC was created on.

Bibliotheca Alexandrina

We the people behind web archiving at the Bibliotheca Alexandrina love a big data computing challenge. We recognize the significance of the web as an evolution of the media where heritage is inscribed and the responsibility to preserve it similar to how books and papyrus were preserved. Preserving heritage is properly done only when curatorial expertise is coupled with the right technology. Having a strong IT, we believe we have something to bring to the IIPC when it comes to how we as a collective apply technology towards achieving our goals. We believe there is much to be done with the archived web to unlock its potential. Towards that, BA is kicking off in partnership with NLNZ project LinkGate for scalable web archive visualization, leveraging previous experience in big data and combining that with the involvement of the research community to build a tool for researchers. Besides technology, BA believes it possibly has the opportunity to bring forth the topic of web archiving in the Arab/Africa region and to generally represent the IIPC outside the consortium’s usual perimeter and has, for instance, recently delivered a talk about the IIPC at the UNESCO Memory of the World conference.

Columbia University Libraries

The respective mission statements of IIPC and Columbia University both commit to advancing knowledge through global exchange. Columbia University Libraries has been building openly accessible thematic web archive collections since 2008 and serves as the administrative home for the Ivy Plus Libraries Confederation’s collaborative web collecting program.

Columbia has benefited greatly from the expertise of the IIPC web archiving community, in direct proportion to our increasing engagement with IIPC collaborative work. From co-founding the Content Development Group, serving on the Program Committees for the conferences in Reykjavik, London, Wellington and Zagreb, to completing our first Steering Committee term (including work on the P&O portfolio and hosting a SC meeting in New York City), Columbia has been an active contributor to the IIPC.

The CDG’s Collaborative Collections initiative has through the efforts of participants from over 30 different member institutions produced rich multilingual and multinational collections. In pursuing a new term on the Steering Committee, Columbia aspires to continue supporting this and other engagement opportunities while helping shape the upcoming Consortium renewal and advocating for the IIPC to leverage its reserve funds to hire added staff to reduce our current dependence on volunteer work and better advance our challenging goals.

Deutsche Nationalbibliothek / German National Library

The German National Library (DNB) is a member of the IIPC since 2007. Its web archive started in 2012. The selective workflow is based on a co-operation with the service provider oia and does not include the common open source tools. Web archiving and the collection of digital publications (eBooks, eJournals, etc.) are part of the German legal deposit. There are ongoing co-operations with German state libraries and web archives.

Digital preservation is an important topic for the German National Library. DNB is active in this community and uses migration and emulation for digital collections. As co-lead of the IIPC Preservation Working Group DNB has been working for many years on bringing preservation aspects to the web archiving community.

In the IIPC Steering Committee DNB wants to help bringing together the communities of digital preservation and web archiving. DNB also wants to represent the growing German web archiving activities and support outreach to a network of libraries and archives interested in web archiving.

Harvard Library

The Harvard Library would like to place itself into nomination for the IIPC Steering Committee. Harvard Library is one of the great research libraries of the world and has been involved in concentrated web archiving activities since 2006. While initially deploying a locally-developed infrastructure based upon the Heritrix/Lucene/Wayback open source stack, the Library transitioned its collecting activities to Archive-It in 2018. Web archiving is a core stewardship component of the Library’s born-digital initiatives, which embrace all materials necessary for superlative support of the University’s 21st century research, teaching, and learning mission. Issues of current Library concern include training, restricted website capture, integration with Library discovery systems, economic sustainability, and collections-as-data. Active thematic collecting spans administrative records and scholarly disciplines across the arts, sciences, and humanities. Harvard is also a founding member of the Ivy Plus Libraries Confederation and participates significantly in its collaborative web collection building, including a pilot project investigating the use of LOCKSS for long-term preservation. The IIPC is the premier forum for effective advocacy, outreach, training, and innovation in the field and Harvard welcomes the opportunity to bring its perspective as a research-intensive University to advancing the work of the organization and the broader community.

Library and Archives Canada / Bibliothèque et Archives Canada

LAC as the national Archives and National Library of Canada has a legal mandate to collect Internet resources of Canada. To that end LAC has had a web harvesting program for many years, and is now putting greater and sustained emphasis on Canadian internet preservation. ‎

As part of its work on the Steering Committee LAC will continue to work to expand participation into under-represented regions of the Americas and Asia, two important communities that need to be engaged in Internet preservation, and from which we can learn from. Through its participation in both the archival and library communities at the national and international level, LAC will work to increase the knowledge and understanding of the importance of internet preservation and the value of participating in a global consortium dedicated to such activities.

LAC looks forward to continued success of the IIPC’s activities, and is pleased to support Bibliothèque et archives national du Québec as the Canadian hosts of the Steering Committee and the General Assembly in Montreal in May 2020.

Los Alamos National Laboratory Research Library

The Research Library of the Los Alamos National Laboratory (LANL) has a long-standing history of research and development efforts related to web archiving. Most notably, members of the Prototyping Team have devised the Memento Framework (RFC 7089) and implemented the Time Travel service, a federated search that enables the discovery of archived snapshots in more than 25 web archives simultaneously. The team further developed the Memento for Chrome and Memento for Firefox browser extensions that, based on Memento infrastructure, allow browsing web links back in time. Other related efforts aim at the adoption of Memento for popular Content Management Systems such as MediaWiki systems and research into the phenomenon of reference rot in scholarly communication. Most recently, the Prototyping Team has developed Memento Tracer, a novel web archiving framework that aims to find a balance between scalability and web archival quality.

The LANL Research Library is looking to bring this expertise and experience to the IIPC Steering Committee and, if elected, will focus on the promotion and adoption of web archival standards, collaborative tool development to further enable research of web archives’ holdings, and sustainability efforts of software projects by and for the community.

Nacionalna i Sveučilišna Knjižnica u Zagrebu / National and University Library of Croatia

The National and University Library in Zagreb (NSK) is an IIPC member since 2008, and has been involved in activities regarding web archiving for over than 15 years. NSK started to archive the web selectively in 2004 and developed the Croatian Web Archive (HAW). Now, the HAW is combining three approaches and two different software to archive the web: selective archiving, since 2011 annual (.hr) domain harvesting and creating thematic collections of important Croatian events or themes. To secure permanent access to archived web resources, we are assigning persistent identifier URN:NBN to archived titles and instances. Majority of the content in HAW is in open access. We are active in training and organising workshops to introduce the web archiving to library professionals and students. We were honoured to host the IIPC General Assembly and Web Archiving Conference in 2019.

If elected in Steering Committee, we will be happy to share our experience with IIPC community and especially help in the field of training and metadata, building new collections and supporting open access and researchers’ needs.

Schweizerische Nationalbibliothek / Swiss National Library

The Swiss National Library started building Web Archive Switzerland in 2008. The full-text searchable archive enhanced by IIIF-generated screenshots, is integrated in e-Helvetica, the access system to the entire digital collection. The archived versions of websites can only be viewed in the reading rooms of the Swiss National Library and in over 30 partner libraries that contribute to this archive. However, the metadata of the archived versions are openly accessible.

Since joining the IIPC Steering Committee in 2013, the Swiss National Library has served in a variety of roles including Vice-Chair (2014), Chair (2019), and Portfolio Lead (since 2016). In order to ensure continuity in the work on the new Consortium Agreement, the Swiss National Library’s representative, Hansueli Locher, is making himself available to continue to lead the Strategic Decisions Task Group in 2020.

In the opinion of the Swiss National Library the IIPC consortium should serve as a technologically well aligned competence centre for web archiving. In concrete terms, this means a forward-oriented strategy with anticipation of future developments (e.g. related tools, preservation practices, metadata, big data) as well as cooperation or partnership with R & D entities and other organizations working in the field of web archiving.

IIPC Steering Committee Election 2020: Call for nominations

The nomination process for IIPC Steering Committee is now open.

The Steering Committee is the executive body of the IIPC, currently comprising 15 member organisations, that take a leadership role in the high-level strategic planning, development and management of programs, policy creation, overall administration, and contribution to IIPC Portfolios and other activities.

What is at stake?

Serving on the Steering Committee is an opportunity for motivated members to help guide the IIPC’s mission of improving the tools, standards and best practices of web archiving while promoting international collaboration and the broad access and use of web archives for research and cultural heritage. Steering Committee members are expected to take an active role in leadership, contribute to SC and Portfolio activities, and help guide and administer the organisation.

Who can run for election?

Serving on the Steering Committee is open to any current IIPC member and we strongly encourage any organisation interested in serving on the Steering Committee to nominate themselves for election. SC members are elected for three years and meet twice a year in person, once during the General Assembly and once in September or October (online participation is available). Face-to-face meetings are supplemented by two teleconferences plus additional ones as required.*

Please note that the nomination should be on behalf of an organisation, not an individual. Once elected, the member organisation designates a representative to serve on the Steering Committee. The list of current SC member organisations is available on the IIPC website.

How to run for election?

All nominee institutions, both new and existing members whose term is expiring but are interested in continuing to serve, are asked to write a short statement (max 200 words) outlining their vision for how they would contribute to IIPC via serving on the Steering Committee. Statements can point to past contributions to the IIPC or the SC, relevant experience or expertise, new ideas for advancing the organisation, or any other relevant information.

All statements will be posted online and emailed to members prior to the election with ample time for review by all membership. The results will be announced in February and the three-year term on the Steering Committee will start on 1 June.

Below you will find the election calendar. We are very much looking forward receiving your nominations. If you have any questions, please contact the IIPC Programme and Communications Officer (PCO).

 


Election Calendar

  •  26 November to 17 January: Nomination period. IIPC Designated Representatives are invited to invited to nominate their organisation by sending an email including a statement of up to 200 words to the IIPC PCO.
    IIPC Programme and Communications Officer.
  • 20 January: Nominees statements are published on the Netpreserve Blog and Members mailing list. Nominees are encouraged to campaign through their own networks.
  • 21 January to 10 February: Members are invited to vote online. An online voting tool will be used to conduct the vote. The PCO will monitor the vote, ensuring that each organisation votes only once for all nominated seats and that the vote is cast by the organisation’s official representative.
  • 14 February: Voting ends.
  • 17 February: The results of the vote are announced officially on the Netpreserve blog and Members mailing list.
  • 1 June: end/start of SC members terms. The newly elected SC members start their term on the 1st of June but are invited to attend their first SC meeting, either in person or by teleconference, after the GA in Montreal on 14 May 2020.

 

* This arrangement may be amended in the new consortium agreement which will be in place from 2021.

Discretionary Funding Program Launched by IIPC

By Jefferson Bailey, Internet Archive & IIPC Steering Committee

IIPC is excited to announce the launch of its Discretionary Funding Program (DFP) to support the collaborative activities of its members by providing funding to accelerate the preservation and accessibility of the web. Following the announcement to membership at the recent IIPC General Assembly in Zagreb, Croatia, the IIPC DFP aims to advance the development of tools, training, and practices that further the organization’s mission “to acquire, preserve and make accessible knowledge and information from the Internet for future generations everywhere, promoting global exchange and international relations.”

The inaugural DFP Call for Proposals will award funding according to an application process. Applications will be due on September 1, 2019 for one-year projects starting January 1, 2020 or July 1, 2020. The program will grant awards in three categories:

  • Seed Grants ($0 to $10,000) fund smaller, individual efforts, help smaller projects/events scale up, or support smaller-scope projects.
  • Development Grants ($10,000 to $25,000) fund efforts that require meaningful funding for event hosting, engineering, publications, project growth, etc.
  • Program Grants ($25,000 to $50,000) fund larger initiatives, either to launch new initiatives or to increase the impact and expansion of proven work or technologies.

The IIPC has earmarked a significant portion of its reserve funds and of income from member dues to support the joint work of its members through this program. Applications will be reviewed by a team of IIPC Steering Committee members as well as representatives from the broader IIPC membership. Our hope is that the IIPC DFP serves as a catalyst to promote grassroots, member-driven innovation and collaboration across the IIPC membership.

Please visit the IIPC DFP page (http://netpreserve.org/projects/funding/) for an overview of the application process, links to the application form and a FAQ page, and other details and contact information. We encourage all IIPC members to apply for DFP funding and to coordinate with their peer member on brainstorming programs to advance the field of web archiving. The DFP team intends to administer the program with the utmost equity and transparency and encourages any members with questions not answered by online resources to post them on the dedicated IIPC Slack channel (#projects at http://iipc.slack.com) or via email projects[at]iipc.simplelists.com.